Create a substitute receipt

Document a business expense clearly when no third-party receipt is available.

Tax guidance last reviewed: 10 Aug 2026

Create Self-Receipt

For purchases without a receipt (Flea Market, Classifieds, etc.)

Purchased Product *

Price (Gross in €) *

Purchase Date *

Location / Source *

Seller Info (optional)

Reason for Self-Receipt

Note: A substitute receipt documents an expense when no third-party receipt is available. It is not a VAT invoice and does not create an input-VAT deduction. Tax recognition depends on the individual facts and supporting evidence.

What is a substitute receipt?

A substitute receipt is an internal record of a business expense when a normal third-party receipt is unavailable. It helps document the transaction but is not a guarantee of tax acceptance; an original receipt remains preferable.

Which details make the record useful?

Purchase date
Goods or service
Amount
Source or location
Seller if known
Reason no third-party receipt is available

Important limitation

CrowFlip does not claim that every substitute receipt will automatically be accepted by tax authorities. The generator is not tax advice and does not replace a required compliant invoice. Keep additional evidence for material or unusual expenses.

Substitute receipt FAQ

Is a substitute receipt automatically accepted for tax purposes?

No. It can document an expense when no external receipt is available, but tax recognition depends on the individual circumstances and supporting evidence.

Can a self-created receipt support an input-VAT deduction?

A self-created substitute receipt is not a VAT invoice. A private purchase normally does not contain separately stated VAT that can be deducted as input VAT.